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Archives Basics for Churches

Archives Basics for Churches is a five-part educational video series designed to equip congregations and dioceses within the Episcopal Church with the foundational tools to build, manage, and sustain an historical repository. Originally presented as a live Zoom series in 2024, this course is a self-paced, fully accessible multimedia resource. Whether you are a parish historian, a church administrator, or a volunteer stepping into the archives for the very first time, this course bridges the gap between professional archival theory and the unique, practical realities of local ministry. Each of the five sessions is backed by a additional materials:

  • On-Demand Video Recordings
  • Session Outlines & Slides
  • Practical Sample Files

Session 1 | Introduction and Orientation

Outline (RTF) | Slides (PDF)

Session 2 | Policies and Practices

Watch recording of the session button

Outline (RTF)| Slides (PDF) | Sample Access Policy (RTF)

Session 3 | Organizing the Organization’s Records

Outline (RTF) | Slides (PDF)
Sample Inventory Card Blank (PDF) & Filled (PDF)
Sample Records Group
Congregation (PDF) Diocese (PDF) Diocesan Generic (PDF)

Session 4 | Digital and Personal Papers

Outline (RTF) | Slides (PDF)
Sample Gift Agreement 1 (PDF) |Sample Gift Agreement 2 (PDF)
Sample Deed of Gift (PDF)
Massey Papers Bundle Document (PDF)

Session 5 | Operations and Administration


Outline (RTF) | Slides (PDF)
Sample Photographs Arrangement (RTF)

Recommended Video Series

A 13-video series led by the The Congregational Library & Archives archivists to help churches better understand how to steward their records and maintain the memories and the mission of their congregations. Topics include: Taking the First Step in Archiving Your Church’s Records, Archival Storage 101, Demystifying Archivist Speak, What’s in a Collection?, Protecting and Providing, To Keep or Not to Keep, Sharing Your Story, Knowing Your Collection, Archives and Church Legacy, Finding an Archival Home, CSI Goes Digital

 VIEW SERIES HERE

A brief primer...

A developed and in-depth manual...

Session Presenters

John Rawlinson

  • Past Archivist of the Diocese of California
  • Archivist of the Church Divinity School of the Pacific

Contact John

Susan Stonesifer

  • Archivist of the Diocese of Washington
  • Past President of the National Episcopal Historians and Archivists

Contact Susan

Matthew P. Payne
  • Historical Society Director of Operations
  • Archivist and Historiographer of the Diocese of Fond du Lac

Contact Matthew

Historical Society of the Episcopal Church
Promoting preservation of the history of the Episcopal Church
501(c)3 not-for-profit public charity for educational, charitable and religious purposes
(920) 383-1910 | administration@hsec.us | PO Box 197, Mineral Point, WI 53565-0197 | © 2026

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